Privacy Policy
Meed Law takes the safety and security of your personal data seriously. We avoid transporting data wherever possible and have adopted rigorous IT security in order to keep our clients’ data safe. Our data is stored on encrypted devices not on shelves of dusty files. This enables us to employ data protection by design.
Pimm & Co Ltd t/a Meed Law is registered as a Data Controller with the Information Commissioner’s Office for England and Wales with registration number 13519692
Meed Law is bound by the Data Protection Act 2018 incorporating the General Data Protection Regulation 2016/679 (“GDPR”).
In this Privacy Notice, the terms personal data, controller, processor, data subject, consent, recipient, third party, processing and profiling have the meanings given to them in the GDPR.
Controller contact details. The controller for the processing of personal data under this Privacy Notice is:
Pimm & Co Ltd
Email: info@meedlaw.com
31A Moreton Area Centre
High Street
Moreton in Marsh
Gloucestershire
GL56 0AD
Telephone: +44 (0) 1865 632766
Website: https://meedlaw.com
Lead supervisory authority contact details
If you have a complaint about our personal data processing practices, you should first contact Meed Law. If you are not satisfied with our response, you have the right to lodge your complaint with the following supervisory authority:
United Kingdom (UK GDPR)
Information Commissioners Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
United Kingdom
Telephone: +44 (0) 303 123 1113
Email: casework@ico.org.uk
Website: https://ico.org.uk
Specific situations in which we may process your personal data
Meed Law processes personal data in a number of different situations. Click on the heading below that is relevant to you to see information about how Pimm & Co processes, your personal data.
Clients
| Types of data | Purpose of processing | Lawful basis |
| Name, contact details, passport and driving licence details, other identification details, details of your case | To provide you with legal and professional services and to carry out associated administrative tasks | Necessary for the performance of your contract with us or to take steps prior to entering into that contract |
| To comply with applicable laws such as terrorism financing laws | Necessary to comply with legal obligations | |
| To manage and develop our relationship with you | Necessary for the purposes of our legitimate interests (see below) |
Officers, employees or contractors of clients
| Types of data | Purpose of processing | Lawful basis |
| Name, contact details, passport and driving licence details, other identification details, details of your case | To provide you with legal and professional services and to carry out associated administrative tasks | Necessary for the performance of your contract with us or to take steps prior to entering into that contract |
| To comply with applicable laws such as terrorism financing laws | Necessary to comply with legal obligations | |
| To manage and develop our relationship with you and your organisation | Necessary for the purposes of our legitimate interests (see below) |
Individuals involved in or connected with a client matter
| Types of data | Purpose of processing | Lawful Basis |
| Name, contact details, details of the case, identification details | To provide legal and professional services to our clients and to carry out associated administrative tasks | Necessary for the purposes of our legitimate interests in providing services to our client (see below) |
| To comply with applicable laws | To comply with legal obligations |
Business development targets
| Types of data | Purpose of processing | Lawful Basis |
| Name, contact details, industry and business details, dietary requirements | To track your engagement with our business and to ensure that we provide you with the bulletins and other information that you have asked for | For the purpose of our legitimate interests (see below). |
Subject-matter experts
| Types of data | Purpose of processing | Lawful basis |
| Name, contact details, identification documents, experience and qualifications | To provide your services to our clients as expert | Necessary for the performance of your contract with us or to take steps prior to entering that contract |
| To add you to our internal databases so that other lawyers within the firm can contact you on other matters | Necessary for our legitimate interests ( see below). | |
| To provide your details to other clients as a recommendation for your instruction | Your consent |
Barristers
| Types of data | Purpose of processing | Lawful Basis |
| Name, contact details, experience, qualifications, bank details | To provide your services as part of our legal and professional services to our clients | Necessary for the performance of your contract with us or to take steps prior to entering into that contract |
| To add to our database so that other lawyers with the firm can recommend you | Necessary for our legitimate interests (see below) | |
| To recommend you to a third party | Your consent |
Individual supplier
| Types of personal data | Purpose of processing | Lawful Basis |
| Name, position, contact details, business details, qualifications | To provide us with services and for related purposes such as payment | For performance of your contract with us or to take steps prior to entering that contract |
Individual associated with an organisation which is a supplier
| Types of personal data | Purpose of processing | Lawful Basis |
| Name, job title, contact details, qualifications and experience | To provide us with services and associated purposes such as payment | For the performance of our contract with your employer |
Contacting us with a query
| Types of personal data | Purpose of processing | Lawful Basis |
| Name, contact details, circumstances of your query | To respond to your query | Consent |
Third Party Recipients or categories of recipients
We may disclose your personal data to third parties who provide administrative, storage, telecommunications, information technology and other services to us in support of our business. However, we will ensure that all such suppliers are subject to obligations not to use or disclose that data.
We may disclose your personal data to our client in the course of providing legal and other professional services to them.
We may disclose your personal data to third parties who provide legal and non-legal services which assist us with the matter. For example, we may disclose your data to an expert witness, an investigator or a translation service, if that is necessary for the conduct of the matter.
We may disclose your personal data to third parties who are involved in the matter. For example, when we file court documents in a legal proceeding, that will involve providing any personal data contained in those court documents to the court and the other parties involved in the proceeding.
With your consent, we may also disclose your personal data to other Kennedys clients who require your expertise.
In exceptional circumstances, we may be required or permitted by law to disclose personal data, for example to law enforcement authorities or to prevent a serious threat to public safety.
Transfers
We will not transfer your data overseas except with your prior knowledge and consent. If such a transfer is necessary we will ensure that the recipient applies the same safeguarding and security standards as Meed Law do ourselves.
Retention period
Meed Law will only retain personal data for as long as it has a legitimate purpose to do so. Meed Law will need to retain personal data for commercial and legal purposes. How long it will need to retain personal data for these purposes will depend on the specific personal data.
Meed Law will generally retain your personal data on our database for at least six years in case a dispute arises in relation to the matter. It may retain some client matter files for longer than this (for example, property related matters).
Meed Law is required to retain certain matter information for a specified period by corporate and tax laws, legal industry regulations and our insurance providers.
Once Meed Law has no legal or commercial reasons to retain personal data, it will be securely deleted or destroyed.
Legitimate interests
In some situations, Meed Law may process your personal data on the basis of its “legitimate interests”.
Meed Law is a law firm, which provides a wide range of legal, claims handling and other professional services to its clients. It has partners, employs employees and engages contractors. Meed Law’s legitimate interests include:
- providing legal services (such as advice and litigation), claims handling services (such as claims administration, management and processing) and other professional services (such as debtor and asset tracing) to its clients,
- developing and growing its business and its relationships, understanding the needs of its clients and prospective clients, and providing insights and commentary on legal issues; and
- employing and managing its partners, employees and contractors.
Meed Law will only rely on those legitimate interests to process personal data where:
- the processing is necessary for the purposes of those legitimate interests; and
- those legitimate interests are not overridden by the data subject’s interests or fundamental rights and freedoms.
Cookies
Our website uses cookies.
Cookies are small, harmless text files placed on a computer’s hard drive. The information the cookie contains is set by the website the user is visiting and can be used by that website whenever the user returns to the site. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a character string through which web pages and services can be assigned to the specific web browser in which the cookie was stored. This allows visited websites to differentiate your web browser from other browsers.
We use cookies to collect data on how visitors use our website. These cookies are completely anonymous and do not contain any personal data.
We will seek your consent before storing any cookies on your computer. You can refuse to accept cookies. However, doing this may affect the functionality you can access on our website.
If you wish, you can use your browser settings to restrict or block the use of cookies. However, doing this may affect the functionality you can access on some websites. You can find more information at www.allaboutcookies.org.
Your rights
You have certain rights in relation to your personal data as follows:
- Access: You have the right to obtain access to and a copy of any personal data we hold about you. You also have the right to find out whether your personal data has been transferred outside the EU and any safeguards relating to this transfer.
- Rectification: If you consider that any personal data we hold about you is incorrect or incomplete, you have the right to ask us to correct or complete that personal data.
- Erasure: In certain circumstances, you have the right to ask us to erase any personal data we hold about you.
- Restriction of processing: In certain circumstances, you have the right to ask us not to process your personal data for certain purposes.
- Objection to processing: In certain circumstances, you have the right to object to us processing your personal data for certain purposes.
- Data portability: In certain circumstances, you have the right to request a copy of your personal data in a structured, commonly used and machine-readable format.
- Withdrawing consent: If we are processing your personal data based on your consent, you have the right to withdraw that consent at any time.
For more information about these rights, visit https://ico.org.uk/for-the-public/.
To make a request pursuant to these rights, contact Meed Law on +44 (0) 1865 632766 or at info@meedlaw.com